CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

2 Contract Details

2.1

Title

The Vale of Glamorgan Events Programme 2021/2022

2.2

Description of the goods or services required

The Council is seeking to appoint external organisations with previous relevant experience in this field to work with in partnership with the Council or other organisers, in delivering the Events programme for 2021/22.

In summary, the 2021/22 events programme aims to:

• Support the economy of the Vale’s Town Centres, Coastal destinations and Country Parks

• Provide safe, community based events

• Extend the traditional visitor season

• Provide innovative opportunities for visitors/residents to enjoy the Vale

• Provide outdoor based events where numbers can be controlled and large gatherings avoided

For 2021/22 we are looking to develop the following themed events:

• Vale Walking Season

• Vale Photography Festival

• Country Parks & Coastal Events Programme

• Vale Light Festival

• Vale Film Festival

• Town Centre Events

Suppliers may submit a quotation for one or more of the above.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=110256.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

In summary, the 2021/22 events programme aims to:

• Support the economy of the Vale’s Town Centres, Coastal destinations and Country Parks

• Provide safe, community based events

• Extend the traditional visitor season

• Provide innovative opportunities for visitors/residents to enjoy the Vale

• Provide outdoor based events where numbers can be controlled and large gatherings avoided

For 2021/22 we are looking to develop the following themed events:

• Vale Walking Season

• Vale Photography Festival

• Country Parks & Coastal Events Programme

• Vale Light Festival

• Vale Film Festival

• Town Centre Events

Suppliers may submit a quotation for one or more of the above.

3 Conditions for Participation

3.1

Minimum standards and qualification required

Suppliers will need to include the following services within their quotation.

• Concept development

• Event plan and delivery

• Management of the event in partnership with the VOG Events Officer

The Council actively promotes social inclusion and local investment and is interested to know what Community Benefits can be realised in association with this project. The successful bidder will be responsible for the completion of the ‘Community Benefits Toolbox’ forms.

Further information about Community Benefits can be obtained at https://gov.wales/sites/default/files/publications/2019-09/community-benefits-helping-suppliers-deliver-maximum-value-for-the-welsh-pound.pdf

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

VOG42021NH

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

The Council has an associated budget for each thematic event as detailed is Appendices 1-6

Clarification

Bidders may request clarification on this Request for Quotation by contacting the Council through the Sell2Wales procurement portal only and no later than 12:00 noon Wednesday 26th May 2021.

Please ensure all that the RFQ response is submitted through the portal by the deadline. The Council cannot accept any response submitted outside the portal. Any submissions sent directly to the Council outside of the portal will be deleted.

(WA Ref:110256)

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Please see RFQ document for further information

5.2

Additional Documentation

5.3

Publication date of this notice