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Finance Administrator

Fixed Phage Ltd

Finance Administrator

£23,000 - £28,000 depending on experience and qualifications

Fixed Phage Ltd, Maryhill

  • Full time
  • Permanent
  • Onsite working
  • Immediate start

Job posting date not available, 6 Oct

Closing date: Job Closed

job Ref: None

Full Job Description

Fixed Phage leverages expert knowledge and proprietary platforms to uniquely enable bacteriophage immobilisation and stabilisation, to expedite the global commercialisation of unique, sustainable, natural antibacterial solutions, safeguarding animal and human health. Revenues will be gained through partner-funded product development and validation and principally through licences, royalties and joint ventures with global market access partners.

Fixed phage is advancing strategic collaborations in defined Fields of Use in food packaging, aquaculture, animal and human health and personal care. Within each of these sectors, there are many pressing needs for powerful anti-infectives to address prevalent bacterial infections, associated product shelf life, freshness and safety issues, over-use of antibiotics and emergence of antibiotic resistance. Fixed Phage technology also has strong potential in other industries, including horticulture and crop science.

As antibiotic resistance and a focus on reducing the use of chemicals across food production, animal and human health and wellbeing become of utmost importance to government, industries and consumers, the massive potential for applied bacteriophage technology to provide comprehensive solutions is becoming increasingly recognised. 

Role Overview

Reporting directly to Finance and Administration Manager, the Finance Administrator is responsible for the management of operational financial functions within the Company, comprising accounts payable, purchasing and stock control processes, as well as working together with the Business Administrator sharing some of the administrative responsibilities.

The duties will comprise implementation and management of the stock control system, input and monitoring of all purchase orders, delivery of goods, and relevant invoice processing and payment – including matching allocated payments to the relevant purchase invoices. Periodic review of costs will also be required, where the Finance Administrator will review and analyse costs to ensure that goods and services are purchased at the optimal price and challenge them where necessary. Maintenance of good supplier relations is imperative to the business; therefore, the individual will communicate with suppliers on a regular basis, requesting supplier statements, checking them against the Company’s records and ensuring timely payments and resolution of mismatches.

Job purpose

The Finance Administrator is a key player within Fixed Phage, providing financial operations management and business support with flawless execution to ensure the successful development and implementation of the Business Strategy.

Person specification     

Experience: Essential

  • Accountancy or Business Degree, and/or ACA, CA, ACCA, or CIMA partial or full qualification.
  • Excellent attention to detail, and effective written and verbal communication skills. 
  • Pro-active self-starter, comfortable challenging others and being challenged. 
  • Comprehensive and up-to-date knowledge of accounting principles.
  • Inquisitive and keen to learn, keeping up with the recent developments in the industry and best industry practices. 
  • Ability to draw on own resources, use business contacts and research information in finding solutions to problems independently. 
  • Fully computer literate (Microsoft Office Suite).

Experience: Desirable

  • Experience with accounting software (e.g. Sage, Quick Books, Xero).
  • 1-2 years of experience in business administration and/or finance.
  • Knowledge of financial modelling tools
  • Experience in Enterprise Resource Planning system (i.e., stock management system).

Skills: Essential

  • Quality Standards: Experienced in the achievement of relevant quality standards.
  • Results achiever: Taking responsibility for own and team activities and tasks, demonstrating a desire to achieve the best possible results. 
  • Adopting a proactive approach to tasks incorporating of
  • networking skills (both within the organisation and external).
  • Financial software proficiency. Advanced skills and transferable
  • knowledge in key financial software packages, including Sage 50, Microsoft Office Suite, Dropbox etc. (literacy in other accounting software is advantageous).
  • Problem solver: Identifying problems, analysing (taking account of relevant factors and external input as appropriate) leveraging an ability to grasp and communicate the fundamentals of bacteriophage-based products and services and aligning financial reporting.
  • Effective communicator: Communicating effectively, translating financial metrics and ensuring clarity for stakeholders.
  • Pro-active approach: Keeping up to date with financial market knowledge, with experience in implementing and maintaining effective, Company systems.

Benefits include:

  • Eligibility for the EMI shares options scheme after completion of the probationary period, depending on performance.
  • Flexi-time and working-from-home arrangements.
  • Access to a mental well-being support helpline, as well as a cycle-to-work scheme. 
  • Professional qualification support and on-the-job training, as well as reimbursement of professional qualification expenses.
  • Study leave arrangements available.
  • Base salary will be reviewed on an annual basis, as part of the performance review, offering opportunities for promotion.
  • Company pension scheme.
  • Friendly team and great working environment.