SENIOR PROJECT MANAGER - M & E SERVICES
CANDIDATE INFORMATION PACK
CONTENTS
INTRODUCTION
ABOUT LSE
INTRODUCTION
LSE ESTATES DIVISION AND CAPITAL DEVELOPMENT
The LSE was founded in 1895 and has grown to become one of the foremost social science uni- versities in the world. A specialist university with an international intake, LSEs reach extends from its Central London campus to around the world. The School has a cosmopolitan student body, with around 11,600 full time students from 148 countries and staff of just over 3,000, with about 49 per cent drawn from countries outside the UK. In 2021 LSE became the first Carbon Neu - tral verified university in the UK. The LSE Estates Division is responsible for devel- opment and implementation of the LSE Estates Strategy supporting the Schools strategic objec - tives. The Estates Capital Development team has enjoyed unprecedented success in recent years, with acclaimed major projects gaining Stirling award nominations and the Team winning vari-
ous client of the year accolades.
Reporting to the Assistant Director, Capital Development, the Senior M & E Project Man - ager will join to take responsibility for leading a range of building services and infrastructure projects across a diverse estate portfolio includ - ing academic and teaching facilities, social and hospitality space, commercial property and sports facilities. You will lead projects as the client representative with responsibility for the appointment and management of multi-discipli- nary external teams. Whilst leading on a range of building services and infrastructure related projects there will be significant opportunity to lead carbon reduction and sustainability projects across the portfolio..
THE ROLE
PERSON SPECIFICATION
WORKING AT LSE
APPLICATION PROCESS
3RD IN THE WORLD Ranking for social science and man- agement subjects in the QS World and Subject Rankings 2022 1ST OF LONDON UNIVERSITIES We are ranked the top university in London for the 11th year running by the Complete University Guide 2023 18 NOBEL PRIZE WINNERS LSE counts 18 Nobel Prize win - ners among our staff and former students 37 WORLD LEADERS have studied or taught at LSE. 219,000 ALUMNI ACROSS 212 COUNTRIES 92.8 PERCENT OF GRADUATES entered employment or further studies within 15 months
35,000 MEDIAN SALARY of an LSE Graduate.
ABOUT LSE
LSE is one of the foremost social science universities in the world. A specialist university with an international intake, LSEs reach extends from its Central London campus to around the world. The School has a cosmopolitan student body, with around 11,600 full time students from 148 countries and staff of just over 3,000, with about 49 per cent drawn from countries outside the UK. LSE opened its doors in 1895 with three rooms and 200 students. Today more than 11,000 students study for degrees at our central London campus, while more than 40,000 more learn on campus or remotely. But while much has changed, one thing remains con- stant: our commitment to the original vision of LSE, as a community of people and ideas, founded to know the causes of things, for the betterment of society. As we look to the future, we do it as an internationally renowned institution, with a reputation for excellence in teaching, research and public engagement in the social sciences. What happens at the School has the potential to be world-changing – and in these turbulent times, the social sciences are needed more than ever.
7 ACADEMIC
1895 LSE WAS FOUNDED LSE is a specialist social studies university PARTNERSHIPS with universities across the world
2021 CARBON NEUTRAL verified university in the UK
29 ACADEMIC DEPARTMENTS and institutes at LSE 19 RESEARCH CENTRES 200 SOCIETIES AND 40 CLUBS
TOP 10 FIELDS OF EMPLOYMENT
1. FINANCIAL AND PROFESSIONAL SERVICES 2. EDUCATION, TEACHING AND RESEARCH 3. CONSULTANCY 4. GOVERNMENT, PUBLIC SECTOR AND POLICY 5. ACCOUNTING AND AUDITING 6. INFORMATION, DIGITAL TECHNOLOGY AND DATA 7. ADVERTISING, MARKETING, PR AND JOURNALISM 8. LAW AND LEGAL SERVICES 9. FMCG, MANUFACTURING AND RETAIL 10. HEALTH AND SOCIAL CARE
RECENTLY COMPLETED PROJECTS INCLUDE: The Marshall Building a £ 145m new build, designed by Grafton Architects on the corner of Lincoln ’ s Inn Field in a conservation area. The project is attracting industry and media attention since it opened in January 2022. It recently won the Priz Versailles Campuses 2022 and continues to receive award accolades.
LSE ESTATES DIVISION AND CAPITAL DEVELOPMENT The Estates Division is responsible for development and imple- mentation of the LSEs Estates strategy, providing world class buildings and facilities for teaching, learning and research. The Estates Division are committed to creating a higher quality built environment commensurate with LSEs academic stand- ing. Strategic projects are developed and delivered by the Cap - ital Development team, responsible for the planning and imple- mentation of major capital projects, long term maintenance and carbon management in progress at the School. Following a design competition in 2022, David Chipperfields Ar - chitect have been selected to develop the next major project for the LSE, the Firoz Lalji Global Hub is a £ 100m + project that has set high environmental targets with low embedded carbon im- pacts. The development is currently at RIBA Stage 2 with plans to complete it by late 2026.
Our Rogers Stirk Harbour and Partners designed Centre building at £ 125m, recieved an RIBA Award and a Civic Trust Award following its completiong in 2019. The LSE first new building for more than 40 years, The Saw Swee Hock Student Centre has recieved praise from students, staff and architecture critics and has won many awards since its opening in 2014. The capital plan has various major projects up to 2030 and beyond, these are due to be developed over the next few years and the LSE is currently also planning several joint venture residential projects that will build upon the success of previous projects.
IMPROVING THE STUDENT EXPERIENCE LIES AT THE HEART OF WHAT WE DO. WE ARE FOCUSSED ON PROVIDING WORLD CLASS BUILDINGS AND FACILITIES AND THROUGH EXCELLENT CUSTOMER SERVICE WE AIM TO ENSURE THE SAFE, SECURE AND ENVIRONMENTALLY SOUND OPERATION AND MAINTENANCE OF LSE ASSETS. LSE ESTATES DIVISION MISSION
THE ROLE
Senior Project Manager M & E Services Capital Development Estates Division
Job title:
Department Division:
Accountable to:
Director, Assistant Director, Capital Development
Job Summary The post holder will be a senior member of the Capital Development section of Estates. He / She will be given delegated management authority to lead the briefing, design, procurement and handover of various major conversion, refurbishment and new build capital projects at LSE of up to £ 35m in total value. The post holder will also be expected to project manage his / her own jobs.
and liaise with the professional team, to attend site meetings, to monitor progress, to ensure quality control, via the Clerk of Works and to arrange interim and final payments to the Contractor. • To arrange the selection and preparation of de- tailed furniture and equipment schedules moni- toring progress, finances and delivery. • To liaise with the client department, services section ( Estates ) and the Maintenance Section regarding the arrangements for commissioning and handover of the buildings. • After the occupation of the building ( s ) follows up any defects / snags, and assess the practical workings of the facility and its fitness for purpose including post-occupancy evaluation. • At the discretion of the Assistant Director and Director of Capital Development, deal with any other building and development matters requir- ing attention. Decision Making The post holder will be given delegate authority and decision-making for major projects, policies and office / staff management matters within the bounds of the School procedures and financial approval system to ensure projects are delivered on time, on budget and conform to all statutory requirements. This includes making decisions on creative solu- tions, being flexible in prioritising work and allocat - ing staff resources to specific projects. Taking the necessary decisions to ensure risks from hazards and potential breaches of health and safety are managed to avoid criminal prosecution. Working Relationships & Contacts and Manage- ment of Other Staff • To manage & supervise other colleagues within the Estates Division reporting to this postholder • As the manager to communicate a clear vision of what is to be achieved overall by a team; encourage individuals to contribute to this common goal to the best of their ability; create a
sense of unity and common purpose • To liaise with Senior Management and Senior Academics to facilitate the requisite approvals at various stages within the project, from funding commitments, through RIBA work-stage ‘ sign- offs ’ to completion and handover. • To consult and liaise with other School Officers in respect of specification issues, undertaking any generic requirements and standards for equipment, suppliers and workmanship. • To focus on the requirements of ‘ end users ’ and direct consultants to consider the outcomes of the briefing and consultation process, subject to the approvals of the requisite authorities. • Act as the first point of contact where Statutory Authorities need to be informed or consulted e.g. Local Planning Authorities, Building Con- trol, English Heritage and Water Authorities. Facilitate the incorporation of their processes required under the terms for Capital Project Funding. • By agreement with the Director of Finance and Facilities, to discuss and agree on details of Project Funding with representatives from the Funding Council, in respect of the reporting and auditing processes required under the terms for Capital Project Funding. • By agreement with the Director, Planning & Development or Project Working Group to seek advice and implement recommendations from legal representatives. Flexibility To deliver services effectively, a degree of flexibility is needed, and the post holder may be required to perform work not specifically referred to above. Circumstances To safely access all parts of a constructions sites, using site lifts, ladders, hoists, and access platforms. Utilising all necessary personal protective equip- ment. To access roof tops, plant rooms, service voids as necessary.
ing review and revisions of the LTM schedule as required. • To consult with the client department, senior School Officers and Estates staff regarding the desired facilities and possible sources of finance. • To prepare and present accommodation stud- ies, budget costings, feasibility studies etc., • To prepare a preliminary design brief and spec- ification of client requirements, including con - straints, programme information and accommo- dation needs and relationships. • To prepare necessary contractual documenta- tion and to appoint a professional team. • To develop the design brief with the Architects and in conjunction with the Client and Estates technical staff, consider and comment on the Consultant ’ s drawings and specifications. • To act as “ Secretary ” to the Project Work Group designated to oversee the implemen- tation of each particular project, including the preparation of reports, agendas, minutes and presentations. • To discuss and present designs at various stag- es with School Working Groups, Committees, Planning Officers and members of the Local Authority. • Where final designs exceed the capital expend - iture limits, to discuss options with the client, School staff and the professional team. • Upon receipt of Tenders, to review the situation above. • To make the necessary contractual arrange- ments with the successful tenderer. • At all stages of the project ensure that adequate mechanisms are in place for effective project cost control and that internal and external pro- ject management and control procedures are followed. • During the project construction stage, to direct
DUTIES AND RESPONSIBILITIES
Programme Management Role • To manage and supervise in-house staff and external consultant ’ s team, deputising for the Assistant Director as and when required. • Prepare Capital /LTM Programmes in conjunction with Capital Development Director. • Prepare Project Programmes and monitor pro - gress against Capital / LTM programmes through- out the project. • Prepare Risk Registers – identifying and manag- ing risk throughout the project. • To develop, in liaison with the Director and Assistant Director procedures for project / brief- ing, design development and contract / financial control, implementation and handover. • To prepare and submit regular reports on pro- gress against programmes, budgets and brief- ing objectives. • To ensure that all procurement is carried out in accordance with LSE financial and purchasing policies and other procedures as set down by the Director of Capital Development and / or Director of Estates. • To perform a pro-active leadership role, foster- ing high morale, innovation, cooperation and an ethos of high-quality of service delivery. • To ensure compliance with agreed environmen- tal policies and procedures. Project Management Role • Organisation of building and engineering con- tracts including identifying and selecting of specialist design services. • Provide general advice about estates-related issues affecting residences and estates and con - tributing to long-term maintenance plans includ-
PERSON SPECIFICATION
KNOWLEDGE AND EXPERIENCE Essential:
COMMUNICATION • Excellent written and verbal communication skills • Ability to convey complex information in the most appropriate format INITIATIVE AND PROBLEM SOLVING • Ability to use initiative and creativity to address problems that are difficult to resolve. TEAMWORK AND MOTIVATION • Ability to motivate and lead a project team. • Willingness and ability to work as part of a team PLANNING AND ORGANISING RESOURCES • Ability to manage projects. • Evidence of Focus, drive and self-motivation in order to deliver required project outcomes. • Ability to work under pressure and plan and organise a busy workload with conflicting deadlines
DECISION MAKING • Ability to work on own initiative, take independ- ent decisions and to provide advice and input to others LIAISON AND NETWORKING • Ability to exchange information effectively and maintain relationships with internal and external contacts CIRCUMSTANCES • Able to work flexible hours when required and sufficiently able to access all parts of a construc - tion site
• Building Act 1984 • Health & Safety Legislation • Asbestos Management • NBS specification • British & European Standards / codes of practice
• Degree or equivalent in a relevant subject. • Membership of a relevant professional body e.g. RICS, CIBSE or similarly recognised organisation. • An understanding of construction contracts • Experience in running / managing services-relat- edprojects in either an Electrical or Mechanical discipline. • Experience of preparing tender documenta- tion and evaluating tender submissions and quotations Desirable: • Demonstrable experience of: • Contract Administration & Construction Project Management • Knowledge of the following areas: • CDM Regulations 2015 • Town & Country Planning Act 1990
• JCT Standard Forms of Building Contract • Procurement and commissioning / handover procedures • Experience in negotiating fees and variation costs. • Previous experience in budget planning and financial control. • Experience in using project programming using Microsoft Project. • An understanding of current technical devel- opments and advancements in construction techniques, mechanical & electrical plant & equipment and energy conservation methods • Experience with working with utility companies. • Experience in using CAD
WORKING AT LSE
Join LSE and you ’ ll work in a world-leading university where cut- ting edge research is happening now, in the heart of a vibrant city. We have challenging and rewarding roles for committed individ - uals. In return we offer a good work-life balance, with generous holidays and award-winning family-friendly policies. Diversity is valued and staff development is taken seriously. We have a strong sense of community. We even have some good parties. Our staff say they are proud to work here. As a member of LSE staff, you ’ ll be provided with a competitive salary and pension scheme, generous annual leave ( 41 days p.a. including bank holidays ) as well as benefiting from excellent train - ing and development opportunities. However, we are acutely aware that there are other considerations important to you. With this in mind, we provide numerous other attractive benefits to help actively encourage a positive, diverse, healthy and family friendly culture in our workplace.
Benefits include: • Childcare vouchers • Cyclescheme • Eyesight tests for VDU users • Season ticket loans • LSE gym membership • Give as you earn • Fee remission • Senior common room
Further information can be viewed here.
APPLICATION PROCESS LSE is being supported on this recruitment cam- paign by the search consultancy The Management Recruitment Group - MRG.
To arrange a confidential briefing conversation please contact our advisors:
Nicholas Coppard nicholas.coppard @ mrgpeople.co.uk 0203 962 9900
Ben Duffill ben.duffill @ mrgpeople.co.uk 0203 962 9900
Applications should consist of a comprehensive CV and project list / portfolio.
Applications should be sent to: nicholas.coppard @ mrgpeople.co.uk and ben.duffill @ mrgpeople.co.uk
LSE is committed to building a diverse, equitable and truly inclusive university. With students and staff from over 140 countries around the world, diversity is integral to LSE. The School ’ s dynam- ic mix of people and ideas underpins our global reputation for excellence in the social sciences, and makes studying and working at LSE a unique and enriching experience.
We encourage and welcome applications from all sections of the community.
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